Position: Finance Officer
Suggested Salary Range: $75,000 - $110,000
Classification: Full-Time, Exempt
Reports to: Chief Executive Officer
Date of Notice: March 9, 2020
Closing Date: Open until filled
This highly responsible administrative work that monitors, directs and implements the financial activities of the St. Petersburg Housing Authority and its affiliates. Work involves ensuring maximum utilization of program funds using effective budgetary controls and financial analysis. Performs a variety of administrative and supervisory tasks including: maintaining financial records and preparing reports; reviewing and approving general ledger entries; and preparing and analyzing the Housing Authority's operating budgets. Reports directly to the Chief Executive Officer (CEO) and assists the CEO on all strategic and tactical matters as they relate to budget management, cost-benefit analysis, forecasting needs and the securing of new funding. Maintains expert knowledge of Public Housing, Housing Choice Voucher (Section 8) Program, Tax Credits, Bond Financing, Capital Fund, and Mixed-Finance Development. Finance Officer must perform work responsibilities with the highest degree of integrity, professionalism and honesty to service the Authority and public with dedication, concern, courtesy, and responsiveness.
The statements contained below reflect general details as necessary to describe the principal functions of the job, the level of knowledge and skill typically required along with the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other related duties as assigned, including work in other functional areas to cover absences or provide relief, to equalize peak work periods or otherwise balance the workload.
- Assists the Chief Executive Officer (CEO) and Chief Operating Officer (COO) in performing all tasks necessary to achieve the organization's mission and help execute growth plans.
- Works with the CEO, COO and other management staff to develop annual operating budgets.
- Analyzes operating budgets to ensure compliance and to maintain effective fiscal control for all Housing Authority programs; oversees budget amendments as necessary; makes appropriate ledger adjustments and estimates available funds; interprets, implements and monitors accounting systems to ensure compliance with federal regulations.
- Ensures the overall Housing Authority budgets reflect sound fiscal management and that all costs are prorated according to federal fiscal policies.
- Supervises all financial activities; maintains an efficient management control and reporting system to reflect total performance costs; maintains various financial records and prepares periodic reports for internal use by the Board and ensure compliance with HUD and the Authority's requirements.
- Establishes and supervises the maintenance of required computerized accounting systems (A/P, Payroll, General Ledger, etc.) for all Housing Authority programs and affiliated non-profit businesses.
- Ensures that the cash position, cash needs and anticipated receipts from all sources are known at all times and that sound fiscal judgment is exercised in utilizing these funds.
- Oversees year-end process: closes out revenues and expense accounts at year-end and prepares year-end reports; prepares annual Financial Data Schedule submission to HUD; reviews reports and makes recommendations as appropriate.
- Ensures sufficient controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent internal, external and governmental audits.
- Supervises staff processing journal entries posted to general ledger entry to ensure completion and accuracy of information.
- Oversees all required financial reports for all Housing Authority programs and affiliated non-profit businesses.
- Develops and maintains Finance departmental policies and procedures; assists in the development of SPHA policies and procedures as required for compliance with federal, state and local directives, statutes or guidelines.
- Periodically evaluates the overall financial progress of the Housing Authority-affiliated non-profit businesses; makes recommendations to the CEO regarding any improvements that are necessary to meet the Housing Authority and its affiliates' goals and objectives.
- Reviews audit reports/investigations and follows up with the appropriate department head to ensure that corrective action is taken.
- Oversees benefit care plans cost analysis.
- Oversees the inventory of all fixed assets, including assets purchased with government funds (computers, etc.) assuring all are in accordance with federal regulations.
- Supervises, trains, assigns and assists Finance Department staff; ensures that departmental staff members comply with St. Petersburg Housing Authority policies and procedures and generally accepted accounting principles (GAAP).
- Evaluates the performance of the Finance Department staff and recommends personnel actions as appropriate.
- Meets with and reports regularly to the CEO on assigned responsibilities.
- Attends monthly meetings of the St. Petersburg Housing Authority Board of Commissioners to report financial status to the Board.
- Conducts an annual inventory of all capitalized property; and, as needed, disposes of surplus property in accordance with SPHA policy after Board approval of the disposition.
- Reviews the preparation of payroll and authorizes payment; approves W-2's and other payroll tax reports, including 940 and 941 reporting.
- Participates in training and developmental activities as directed.
- Performs other related duties as assigned.
Required Knowledge, Skills, Abilities and Expectations:
- HUD, and other federal, state and local policies, procedures, laws, and regulations related to the operation of a public housing authority, assisted housing programs and services
- Rules and regulations of HUD-assisted housing programs and services
- Government accounting procedures and reporting requirements with special emphasis on the areas of accounts receivable and accounts payable
- Standards and practices for establishing and maintaining valid accounting documentation and a credible audit trail
- Housing subsidy programs under HUD to include: eLOCCS, REAC, FDS, VMS, IMS/PIC/RADD
- General accounting requirements, housing authority software programs, payroll, budgets, insurance, grant compliance, and other related activities
- Principles and practices of budget preparation and administration
- Utilizing at the intermediate level or higher, MS Word and Excel, the internet and other IT programs
- Budgeting and resource allocation
- Data analysis and mathematical calculations
- Judgment and decision making
- Program analysis and resolution
- Oral and written communication
- Identify and rectify problems in areas of assigned responsibility
- Effectively supervise and evaluate Finance Department staff, guiding and correcting staff deficiencies in a timely fashion
- Write program narratives, budgets, statistical and other supporting data
- Develop policy and procedure manuals for various programs and processes
- Establish and maintain effective working relationships with the CEO, COO, all agency staff and agency stakeholders
- Effectively communicate with individuals from diverse backgrounds, including during times when performing under stress and when confronted with persons acting under stress
- Act as agency liaison with funding governmental agencies or other parties on all matters pertaining to the finances of the Housing Authority or its affiliates
- Establish priorities and meet a deadline.
- Taking responsibility and accountability for all areas of accounting under his/her purview.
- Keep up-to-date on accounting program changes
- Organizational skills are necessary to assure an efficient and effective Accounting Department.
Minimum Qualifications & Requirements:
- Bachelor's degree in Accounting/Finance or a related field from an accredited four-year college or university; and at least five (5) years of accounting/finance management experience as a director, CFO or similar position; with organizational responsibility for accounting, budgeting and financial reporting and working familiarity with financial applications on a computerized database.
Note: Preference will be given to applicants with a CPA or MBA; and with experience functioning in a complex and changing affordable housing or regulatory industry.
- Must possess and maintain a valid (Florida) Driver license and pass a driver license check
- Ability to pass background checks, reference checks, and a drug screen.
Essential Physical Skills:
- Level of manual dexterity sufficient to allow for operation of a terminal keyboard, telephone, copier/fax, scanner, calculator, etc.
- Able to move, handle or lift small objects around a desk area such as files, computer printouts, reports, a calculator, small boxes or supplies, etc.
- Ability to communicate via a telephone.
- SPHA Employees: Complete and sign an Internal Position Interest Memo prior to the closing date.
- Public Housing Residents: Complete and sign SPHA Application prior to the closing date.
Note: Applicants must possess all required qualifications of the position to receive consideration.
St. Petersburg Housing Authority is a Drug-Free Work Place