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IFB 21-002 Clearview Park Roof Replacements

For a printable, formatted version of IFB#21-002 (all of which is included below), click here.

For a detailed Scope of Work, click here.

For the Bid Proposal Form, click here.

INVITATION FOR BID

IFB #21-002
Clearview Park Roof Replacement

The St. Petersburg Housing Authority (SPHA) is requesting bids from qualified, responsible, licensed Contractors interested in providing roofing services at Clearview Apartments. This work shall be conducted in accordance with all applicable state and federal regulations, the requirements of SPHA and the U.S. Department of Housing and Urban Development (HUD).

PROPOSED SCHEDULE

  • February 24, 2021 & March 14, 2021 - Advertise Invitation for Bid
  • February 24, 2021 - IFB Document Available
  • March 10, 2021 - Pre-Bid Conference
    • A Pre-Bid Conference shall be held at the housing authority's Clearview property located at 3200 37th Avenue North, St. Petersburg, Florida 33713 at 9:00 a.m. on Wednesday, March 10, 2021.  Attendees will be given an opportunity access the roof immediately following the Pre-Bid Conference.  Although not mandatory, it is strongly recommended that all interested parties attend.
  • March 18, 2021 - RFI's Deadline
  • March 31, 2021 - Bids are due by 10:00 a.m.

SPHA reserves the right to request additional information concerning any and/or all bids submitted.  

Bids may be downloaded from our website at www.stpeteha.org. See the "Doing Business" tab.

Bids should be prepared in accordance with instructions contained within the IFB and will remain valid for 90 days. SPHA reserves the right to reject any or all proposals if such action is in the best interest of the Housing Authority and to waive any and all informalities and minor irregularities.  SPHA reserves the right to cancel this solicitation for any reason it deems is in the best interest of the Agency.

Michael Lundy, Chief Executive Officer

The Authority is an Equal Employment Opportunity Employer


TABLE OF CONTENTS
 
INTRODUCTION: NOTICE OF INTENT                                               

SECTION A: TYPE OF CONTRACT

SECTION B: SCOPE OF WORK

SECTION C: DUE DATE OF BID

SECTION D: INSTRUCTIONS TO BIDDERS

SECTION E: REQUIRED CERTIFICATIONS

SECTION F: MANDATORY CLAUSES

SECTION G: INSURANCE

SECTION H: SUBMISSION REQUIREMENTS

SECTION I: MBE/WBE/SBE PARTICIPATION

SECTION J: SECTION 3 REQUIREMENTS

SECTION K: LIST OF ATTACHMENTS

EXHIBITS

  1. HUD Form 5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs
  2. HUD Form 5369-A, Representations, Certifications, and Other Statements of Bidders, Public and Indian Housing Programs
  3. HUD Form 5370, General Conditions for Construction Contracts, Public Housing Programs
  4. Previous Participation Certification
  5. Statement of Bidder's Qualifications
  6. Certification of Authorization to Execute Contract
  7. Non-Collusive Affidavit of Contractor/Subcontractor
  8. Conflicts of Interest
  9. Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes, on Public Entity Crime
  10. Diversity Statement
  11. MBE/WBE/SBE Certificate (provided by bidder)
  12. MBE/WBE/SBE Utilization Summary
  13. Section 3 Contracting Forms
  14. HUD Form 4010, Federal Labor Standards Provisions
  15. Davis Bacon Wage Rate - Decision FL20210081 - 01/01/2021 Mod 0
  16. Bid Form
  17. Scope of Work (Specifications)
  18. General Construction Notes & Special Conditions
  19. Sample Contract

IFB #21-002
Clearview Park Roof Replacement

NOTICE OF INTENT TO RECEIVE BIDS

In accordance with the U.S. Department of Housing and Urban Development (HUD) Handbook 7460.8 REV-2, Florida Statutes and with other applicable laws, the St. Petersburg Housing Authority (SPHA) formally requests competitive bids from qualified, responsible, licensed contractors interested in providing roofing services at Clearview Park Apartments in compliance with the requirements of SPHA and the U.S. Department of Housing and Urban Development (HUD).

SECTION A

A-1      Type of Contract

The St. Petersburg Housing Authority contemplates the award of a firm fixed price contract resulting from this solicitation.  The term of this contract shall be 45 calendar days, to be finalized at the pre-construction meeting, from issuance of Notice to Proceed.  A performance & payment bond in a penal sum of 100% of the contract price, or separate performance and payment bonds, each for 50% or more of the contract price is required at award and will be fully verified.


SECTION B

B-1      Overview of Project

The Housing Authority of the City of St. Petersburg, Florida (also known as the St. Petersburg Housing Authority)

The St. Petersburg Housing Authority, Florida, was created pursuant to Chapter 421, Florida Statutes for the purpose of providing decent, safe and sanitary housing to low-income residents of the City of St. Petersburg. Currently, SPHA owns and manages a variety of low-income and affordable housing units and administers Section 8 Housing Choice Vouchers along with supportive service programs for its residents. Together, these programs provide quality and sustainable housing opportunities for approximately 4,000 qualifying households.

A seven-person Board of Commissioners, authorized by the laws of the State of Florida, appointed by the Mayor, is responsible for the development of housing policy and the authorization of expenditures. SPHA's jurisdiction includes the City of St. Petersburg and extends in a ten-mile radius outside the City limits.

Founded in 1937, the St. Petersburg Housing Authority is one of the oldest housing authorities in the nation and is continually rated by the U.S. Department of Housing and Urban Development (HUD) as a "High Performing" agency.

Michael Lundy serves as the agency's Chief Executive Officer and Secretary of the Housing Authority's Board of Commissioners.

Several years ago, SPHA embarked on a plan to reposition its Public Housing portfolio and expand affordable housing units throughout St. Petersburg. Repositioning strategies include; the disposition of former Public Housing communities, acquisition and development of new mixed income communities.

B-2      Scope of Work

Scope of Work shall consist of roof replacements at 6 (six) buildings of Clearview Apartments. There are 2 Addresses located in the Clearview Apartment Complex:  3200 37th Avenue North and 3160 36th Avenue North.

Timeframe for re-roofing is 6 weeks, business days only (no night or weekend work is allowed).

Contractor to Include in Bid Cost Proposal:

  • Contractor to pay all pertinent permit fees due to City of St Petersburg, as required
  • Contractor to file Notice of Commencement for both addresses
  • SPHA is requiring a 5-year workmanship warranty

Project Documents consist of the following:

  • Specifications for Clearview Park Roof Replacement
    1. Demolish existing roofing materials (shingles underlayment & flashings) to roof deck.
    2. Remove gutters, soffits & downspouts.
    3. Inspect roof decking, rafter tails and fascia boards, replace any rotted/deteriorated materials (contractor to provide unit costs in a Schedule of Values with Bid Proposal Form).
    4. Coordinate with Owner's representative/Architect prior to removing any damaged material, (count of plywood & lumber to be agreed upon before removal).
    5. Install new peel & stick underlayment (see specs).
    6. Install new drip edge, fascia wrap & roof flashings as required.
    7. Install new ridge vents
    8. Install new (energy star rated) shingles
    9. Install new vented vinyl soffit panels (white)
    10. Install new continuous seamless gutters
    11. Install new 3"x4" downspouts, re-using existing piped sleeves where possible
    12. Install new downspout sleeves terminating in new catch basins installed in landscape islands - coordinate with Owner/Owner's representatives prior to catch basin installation.
    13. All work to comply with current code requirements per AHJ

See Specifications for the Clearview Apartments Roof Replacement


SECTION C

C-1      Due Date of Bid

 

Bids are due at the St. Petersburg Housing Authority Central Office, 2001 Gandy Blvd North, St. Petersburg, FL 33702 by 10:00 a.m. on Wednesday, March 31, 2021 -

 

Delivered or mailed to the attention of:
Pamela Hobbs
Procurement Officer
St. Petersburg Housing Authority
2001 Gandy Blvd North
St. Petersburg, FL  33702

Any questions regarding this IFB must be in writing and may be directed to Ms. Pamela Hobbs, by email.  Any questions regarding the construction documents must be in writing and may be directed to Mr. Dave Kelly by email prior to the posted deadline for written requests for information.

C-2      Contract Award

A contract shall be awarded in accordance with the terms of Form HUD 5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs, attached hereto as Exhibit A, and its Procurement Policy.  The Chief Executive Officer shall make a final recommendation to the Board of Commissioners.  The Board of Commissioners will make the final selection of the firm to be awarded the contract.  A contract will be awarded to the Bidder whose bid best meets the needs and requirements of SPHA for the best value.  Failure to meet the threshold requirements may result in rejection of the bid.  SPHA reserves the right to reject any and all bids, to award one or more contracts or no contract.  


SECTION D

D-1      Instructions to Bidders

See Exhibit A, HUD Form 5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs.  SPHA hereby excludes Item 5, Late Submissions, Modifications, and Withdrawal of Bids, of HUD Form 5369.  Please see item E-2 herein below for SPHA's requirements for the acceptance of bids.


SECTION E

E-1      Required Certifications

See Exhibit B, Form HUD 5369-A, Representations, Certifications, and other Statements of Bidders, Public and Indian Housing Programs.

E-2      Acceptance of Bids

Bid must be signed, sealed and received in completed form at the St. Petersburg Housing Authority located at 2001 Gandy Blvd North, St. Petersburg, FL  33702, no later than the bid submission time and date stated herein. Bids submitted after the designated date and hour will not be accepted for any reason.

SPHA reserves the right to accept or reject any or all Bids, to take exception to these IFB specifications or to waive any irregularities and/or informalities.  Bidder may be excluded from further consideration for failure to comply fully with the specifications of this INVITATION FOR BID.

SPHA also reserves the right to reject the Bid of any Bidder who has previously failed to perform properly, or to complete on time, contract(s) of a similar nature; who is not in a position to perform the contract, or who habitually and without just cause neglected the payment of bills or otherwise disregarded its obligations to subcontractors, providers of materials, or employees.

E-3      Confidential Material

Any material submitted by a Bidder that is to be considered as confidential must be clearly marked as such.

E-4      Financial Statements

The Bidder may be requested to submit current financial statements.  Furthermore, the Bidder shall disclose any past or current litigation to which it is a party and the amount in controversy or potential liability.

E-5      Withdrawal of Bids

Bid may be withdrawn on a written or telegraphic (faxed) request dispatched by the Bidder in time for delivery in the normal course of business prior to the time specified herein for bid receipt, provided that written confirmation of any telegraphic withdrawal with the signature of the Bidder is placed in the mail and postmarked prior to the time specified herein for bid receipt.  Negligence on the part of the Bidder in preparing its Bid confers no right of withdrawal or modification of its bid after the due date and time specified herein.

E-6      Incurring Costs

SPHA is not liable for any costs incurred by any Bidder prior to issuance of a Notice to Proceed.  In general, no pre-contract costs will be paid to the successful Bidder.

All costs incurred in the preparation and presentation of Bid shall be wholly borne by each Bidder.  All supporting documentation and manuals submitted with each Bid will become the property of SPHA unless otherwise indicated by the Bidder at the time of submission.

SPHA agrees to provide to the successful Bidder, upon request, no more than three sets of drawings and specifications for building permits.

E-7      Third Party Claims on Services or Software

If the proposed services include the use of products or services of another company, SPHA will hold the Bidder responsible for the proposed services.  In addition, the Bidder shall hold SPHA harmless from any third party legal claims involving the use by SPHA of any software product or technique provided.

E-8      Ineligible Contractors

SPHA is prohibited from making any awards to contractors or accepting as subcontractors any individuals or firms that are on the GSA List of Parties Excluded from Federal Procurement and Non-procurement Programs.

E-9      Award of Contracts

A contract shall be awarded according to the criteria specified herein, provided the bid is in the best interest of SPHA.  The Bidder to whom an award is made will be notified at the earliest practical date.  An award may be subject to HUD approval.


SECTION F

F-1     Mandatory Clauses

See Exhibit C- HUD Form 5370, General Conditions for Construction Contracts, Public Housing Programs


SECTION G

G-1      Insurance

The successful Bidder shall be required to furnish original Certificates of Insurance evidencing the required coverage to be in force on the date of the Contract, and Renewal Certificates of Insurance, or a copy of the policy, if the coverage has an expiration or renewal date occurring during the term of this Contract or extensions thereof. The receipt of any certificates does not constitute agreement by SPHA that the insurance requirements in the Contract have been fully met or that the insurance policies indicated on the certificates comply with all Contract requirements. The insurance policies shall provide for thirty (30) days prior written notice to be given to SPHA in the event coverage is substantially changed, canceled, or non-renewed.

The Bidder shall require all subcontractors to carry the insurance required herein, or the Bidder may provide the coverage for any or all subcontractors, and, if so, the Certificate of Insurance or copy of the policy submitted shall so stipulate.

The Bidder and all subcontractors agree that insurers shall waive their rights of Subrogation against the St. Petersburg Housing Authority.

The Bidder expressly understands and agrees that any insurance or self-insurance programs maintained by the St. Petersburg Housing Authority shall apply in excess of and not contribute with insurance provided by the successful Bidder and subcontractors under the Contract.

SPHA is defined in this section as its Commissioners, officers, directors, employees, and volunteers.

Minimum Limits and Coverage Required

  1. Commercial General Liability Policy with the following minimum limits and coverage:
    1. Two Million dollars ($2,000,000.00) each occurrence (combined single limit for bodily injury and property damage);
    2. Two Million dollars ($2,000,000.00) for personal and advertising injury liability;
    3. Two Million dollars ($2,000,000.00) aggregate on products and completed operations;
    4. Two Million dollars ($2,000,000.00) general aggregate;
    5. Additional Insured Endorsement:  the St. Petersburg Housing Authority must be added as an Additional Insured, and any other party as may be required.
  2. Workers' Compensation and Employer's Liability with the following minimum limits and coverage:
    1. Workers' Compensation Policy - Minimum employer's liability limits
      • By Accident - Florida Statutory Limit
      • By Disease - Florida Statutory Limit
        • A Waiver of subrogation in favor of SPHA must be endorsed to the policy.
        • "Florida," must appear in item 3A of the Worker's Compensation coverage declarations page, or item 3C must contain the following: "All States except those in listed in Item 3A and the States of NV, ND, OH, WA, WV, and WY."
    2. Employer's Liability
      1. $1,000,000 each accident for bodily injury by accident
      2. $1,000,000 each employee for bodily injury by disease
      3. $1,000,000 policy limit for bodily injury by disease
  3. Automobile Liability
    1. One Million dollars ($1,000,000.00) combined single limit each accident.
    2. Coverage shall be for any auto (including owned, hired, and non-owned autos).
    3. Additional Insured Endorsement:  the St. Petersburg Housing Authority must be added as an Additional Insured, and any other party as may be required.
  4. Blanket Crime coverage shall include all persons employed under this contract against loss by dishonesty, robbery, burglary, theft, destruction, or disappearance, computer fraud, credit card forgery, and other related crime risks with policy limits of not less than $1,000,000 per occurrence.
  5. Other Insurance as may be required by SPHA.

Approval, disapproval or failure to act by SPHA regarding any insurance supplied by Bidder shall not relieve Bidder of full responsibility or liability for damages and accidents as set forth in the Contract documents.  Neither shall the bankruptcy, insolvency or denial of liability by the insurance company exonerate Bidder from liability. See Exhibit C, HUD Form 5370, General Conditions for Construction Contracts, Public Housing Programs.

G-2      Rules, Regulations, and Licensing Requirements

Each Bidder and its staff must possess all of the required State of Florida licenses, as well as all other licenses required by St. Petersburg to perform in accordance with the contract scope of services herein.  In addition, the Bidder shall comply with all laws, ordinances and regulations applicable to the scope of services contemplated herein.  The successful Bidder is presumed to be familiar with all Federal, State and local laws, ordinances, codes, rules and regulations.

G-3      Assignment

The successful Bidder shall not enter into any subcontracts, retain consultants, or assign, transfer, convey, sublet, or otherwise delegate its obligations under the contract resulting from this IFB, or any or all of its rights, title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent and approval of SPHA.


SECTION H

H-1      SUBMISSION REQUIREMENTS

An original, 1(one) copy and 1(one) USB of the Project Bid must be submitted and received by the housing authority no later than the bid submission time and date.

Organization of Response:  The response, however submitted (binders, notebooks, clipped, etc.), shall be indexed with tabs and organized as listed below.

The Following Forms Are Required And Must Be Included. Alterations to the bid, or the terms and conditions in this INVITATION FOR BID shall be grounds for rejecting the entire bid.  Late bids shall not be accepted for ANY reason.

  1. Bid Form & Schedules of Values
    Completed and signed; SOV attached
  2. 5% Bid Bond Any bidder failing to submit a valid bid bond may be deemed unresponsive. Such bond must be obtained from guarantee or surety companies acceptable to the U.S. Government and authorized to do business in the State where the work is to be performed. Individual sureties shall not be considered. U.S. Treasury Circular Number 570 lists companies approved to act as sureties on bonds securing Government contracts, the maximum underwriting limits on each contract bonded, and the States in which the company is licensed to do business. Use of companies on this circular is mandatory. The bond must be recorded.
  3. HUD and/or SPHA Forms:
    • Completed and signed Acknowledgement of Receipt of Documents for all Addendums issued, if applicable
    • One signed copy of HUD Form 5369-A, Representations, Certifications, and other Statement of Bidders, Public and Indian Housing Programs.
    • Completed and signed Previous Participation Certification
    • One signed copy of Statement of Bidder's Qualifications
    • One signed copy of Contractor's Certification of Authorization to Execute Proposal/Contract on Behalf of Company
    • One signed copy of Non-Collusive Affidavit of Contractor/Subcontractor
    • One sworn Statement Pursuant to Sections 287.133(3)(a) Florida Statutes, on Public Entity Crimes
    • MBE/WBE/SBE Certificate(s) (provided by Bidder (if applicable)
    • One signed copy of MBE/WBE/SBE Utilization Summary
    • Section 3 Contracting Forms
    • Proof of Insurance
    • Appropriate Certificates and Licenses

The INVITATION FOR BID, as a general requirement, specifies that all work be performed in accordance with professional standards, HUD regulations, requirements and criteria, local codes, regulation ordinances, and statutes.  It is SPHA's full expectation and it will be a contractual requirement that the successful respondent fully and routinely meet this requirement.  Therefore, SPHA will carefully monitor and audit performance to ensure such performance. 


SECTION I

I-1        MBE/WBE/SBE Participation

In accordance with regulations developed by the Secretary of the Department of Housing and Urban Development (HUD) and promulgated in 2 CFR 200.321, and within HUD Handbook 7460.8 REV 2, Sections 15.5.A and 15.5.B, and The National Affordable Act 42 U.S.C. 12703, it is SPHA's policy that Minority, Women and Small Business Enterprises (MBE/WBE/SBE) shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds and that bidders, proposers or contractors and their subcontractors or suppliers shall take all necessary and reasonable steps to ensure that MBE/WBE/SBEs shall have the maximum opportunities to compete for and perform contracts financed in whole or in part by federal funds.

MBE/WBE/SBE economic participation shall be implemented via an MBE/WBE/SBE Utilization Plan (Exhibit L, hereto) that is submitted by entities seeking to do business with the Agency or its partners who utilize federal funding in whole or in part. Accordingly, businesses intending to respond to this IFB shall agree to expend no less than 15% of the total contract price, inclusive of all modifications and amendments through work w/certified MBEs and WBEs and/or proposed some lesser percentage participation coupled with good faith efforts to include MBE/WBE/SBE firms and thereby demonstrate the non-feasibility of the aspirational percentage published herein.

Firms that are included on an MBE/WBE/SBE Utilization Plan must be either certified by a support agency that is recognized by SPHA to do so, or must at least be able to show that it is currently undergoing an application process to become certified. Firms with pending certification will be approved for contract award purposes but will not count towards actual MBE/WBE/SBE participation without a final approval of certification.


SECTION J

J-1       Section 3 Requirements

Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701 u) requires that SPHA ensure that employment and other economic and business opportunities generated by HUD financial assistance, to the greatest extent feasible, are directed to public housing residents and other low-income persons, particularly recipients of government housing assistance, and business concerns that provide economic opportunities to low and very-low income person. Therefore, pursuant to 2 CFR 200 and 24 CFR 135, the Bidder shall comply with SPHA's approved Section 3 Policy and Procedures, as attached hereto, relative to residents for the contract awarded by SPHA. Each Bid shall include a plan for Section 3 Compliance.

As a material term of any contract resulting from this IFB Bidders are required to comply with the requirements of Section 3, and will be required to submit with their bid a measurable Section 3 plan to include training, employment, contracting and other economic opportunities throughout all phases of the work. Some examples of opportunities include word processing, payroll, research, accounting, landscaping, painting, carpentry, and catering, to name a few.

Furthermore, the Bidder shall describe in detail how it plans to use the services of SPHA/Section 3 Resident-owned Businesses or businesses that employ significant numbers of Section 3 Residents to meet its Section 3 obligations.

Noncompliance with HUD's regulations in 24 CFR 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD-assisted contracts. The Section 3 Clauses included in Exhibit N, Section 3 will be a part of any contract that is signed by SPHA.


SECTION K

K-1      List of Attachments

The following attachments are required and/or included as part of this Invitation For Bid and shall be incorporated into the Bidder's bid/contract:

  1. HUD Form 5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs
  2. HUD Form 5369-A, Representations, Certifications, and Other Statements of Bidders, Public and Indian Housing Programs
  3. HUD Form 5370, General Conditions for Construction Contracts, Public Housing Programs
  4. Previous Participation Certification
  5. Statement of Bidder's Qualifications
  6. Certification of Authorization to Execute Contract
  7. Non-Collusive Affidavit of Contractor/Subcontractor
  8. Conflicts of Interest
  9. Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes, on Public Entity Crime
  10. Diversity Statement
  11. MBE/WBE/SBE Certificate (provided by Bidder)
  12. MBE/WBE/SBE Utilization Summary
  13. Section 3 Contracting Forms
  14. HUD Form 4010, Federal Labor Standards Provisions
  15. Davis Bacon Wage Rate - Decision FL20210081 - 01/01/2021 Mod 0
  16. Bid Form
  17. Scope of Work (Specifications)
  18. General Construction Notes & Special Conditions
  19. Sample Contract

End of IFB Document